![]() ![]() ![]() Rather than emailing documents as attachments, you may also consider using shared email boxes and distribution lists. If you don’t happen to notice in time, the files will be purged. Yes, the cloud automatically backs up your electronic files, but only for a short window of time. Wherever files are stored, you’ll want to make sure you have good backup and recovery procedures in place. If you are confused about the differences between SharePoint and OneDrive, you’re not alone!.Dropbox, Box, AWS, Adobe Cloud, ICloud Drive, or other cloud document storage solutions.Google Drive which comes with Google Workspace.OneDrive for Business which comes as part of your Microsoft 365 subscription.You may have multiple file storage options, but picking one main location will make it easy for people to create good habits around saving computer files. The answer can be anywhere EXCEPT on an employee’s computer or laptop, because these devices are not typically backed up. Computer file management considerations 1. But that may not be the best way for everyone in the company, and as your company grows the problem is likely to only get worse. Without IT Policies and Procedures in place around computer file management, employees will store files their own way, using a system that makes sense for them. Challenges around file sharing and security permissions.The risk of files not being included in routine backup procedures.The loss of productivity looking for the right file.Because storage has become cheap, many companies address the problem by buying additional hard drive space.īut… the cost of poor computer file management isn’t just the hard costs of acquiring and maintaining additional digital storage space. Do you spend too much time searching through computer files? The digital revolution has caused our computers and servers to become bloated with old, useless, and redundant information. ![]()
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